CHEQUES
31. AII Cheques, Drafts, Bills of Exchange, Promissory Notes and other negotiable instruments shall be signed by any two Executive Officers of the Committee.
SEAL
32. (I) The Common Seal of the Association shall be kept in the custody of the Secretary.
(2) The Common Seal shall not be affixed to any instrument except by the authority of the Committee and the authorising of the Common SeaI shall be attested by the signatures either of two Executive Officers or of one Executive Officer and the Public Executive Officer of the Association.
ALTERATIONS OF RULES AND STATEMENT OF PURPOSES
33. These Rules and the Statement of Purposes of the Association shall not be altered except in accordance with the Act (*iv).
NOTICES
34. (1) A notice may be served by or on behalf of the Association upon any member either personally or by sending it by post to the member at his address shown in the Register of Members.
(2) Where a document is properly addressed prepaid and posted to a member as a letter, the document shall, unless the contrary is proved, be deemed to have been given to the person at the time at which the letter would have been delivered in the ordinary course of post.
WINDING UP OR CANCELLATION
35. (1) In the event of the winding up or the cancellation of the incorporation of the Association, the assets of the Association shall be disposed of in accordance with the provisions of the Act. (*v)
(2) The organisation shall be dissolved in the event of membership of less than four (4) persons or upon the vote of a the majority of members at a "Special General Meeting" convened to consider such question:
(3) Upon the resolution being passed in accordance with Sub-Rule (2) of this rule, all assets and funds of the Association on hand shall, after the payment of all expenses and liabilities, be handed over to such registered or exempted charity (or Charities / Associations) as a simple majority of the members at a "Special General Meeting" so convened, or a subsequent "Special General Meeting" may decide.
(iv) Part 3, Rule 24 of the Act provides that an Incorporated Association may, by Special resolution, alter its Statement of purposes or its rules.
Part 1 of the Act defines a Special Resolution.
(v) See Part 5 of the Act for Winding Up and Cancellation.
CUSTODY OF RECORDS
36. Except as otherwise provided in these rules, the Secretary shall keep in his custody or under his control all books, documents and securities of the Association.
FUNDS
37. The funds of the Association shall be derived from Annual subscriptions, donations and such other sources as the Committee determines.
AUDITORS
39. The Association must, after the end of the financial year of the Association:
(1) Cause the accounts in respect to the financial year to be prepared.
(2) Cause the accounts to be audited by:
(a) two members of the Association appointed at the Annual General Meeting, or by
(b) a registered company auditor, a firm of registered company auditors, a person who is a member of the Australian Society of Certified Practising Accountants or The Institute of Chartered Accountants in Australia.
